Club Constitution

PREAMBLE

We, the undersigned, wishing to secure for ourselves the pleasures and benefits of the association of persons interested Amateur Radio, do hereby constitute ourselves the Kentucky Amateur Radio Society, hereafter referred to in this document as “The KARS,” and do enact this constitution as our governing law. The KARS is and shall always be: held as public service, not-for-profit organization dedicated to service to the community in which it functions i.e., as a volunteer group without compensation to its members or officers for any and all services provided.

ARTICLE I – PURPOSE.

The KARS is organized exclusively for civic, charitable, educational, and scientific purposes.

No part of the net earnings of the KARS shall insure to the benefit of, or be distributable to its members, trustees, officers, or other private persons, except that the KARS shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in the purpose clause hereof. No substantial part of the activities of the KARS shall be the carrying on of propaganda, or otherwise attempting to influence legislation, other than the advancement of amateur radio, and the KARS shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office. Notwithstanding any other provision of this document, the KARS shall not carry on any other activities not permitted to be carried on (a) by an organization exempt from federal income tax under section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or (b) by an organization, contributions to which are deductible under section 170(c)(2) of the Internal Revenue Code, or corresponding section of any future federal tax code or (d) Part 97 of the Federal Communications Commission Rules.

ARTICLE II – MEMBERSHIP

SECTION I – Any person, without regard to race, creed, gender, age, or physical impairment, interested in Amateur Radio shall be eligible for membership in the KARS. Membership shall be by application and election upon such terms as the KARS, by its bylaws, shall provide.

SECTION II – The KARS membership shall consist of full members, and associate members.

SECTION III – Full members must hold a valid Amateur Radio operator’s license and shall enjoy voting privileges in all KARS general business.

SECTION IV – Associate members do not hold valid Amateur Radio operator’s licenses and shall not enjoy voting privileges

ARTICLE III – ELECTED OFFICES

SECTION I – The officers shall be: President, Vice President, Secretary, and Treasurer. These officers shall constitute the Executive Committee.

SECTION II – Officers shall be elected for a term of one year by ballot of a simple majority of those full members present at the first regular meeting in the month of December and shall take office at the first meeting in January.

SECTION III – Vacancies occurring between elections shall be filled by special ballot or vote at the first meeting at which a resignation or withdrawal is announced. Election shall be as outlined in Section II.

SECTION IV – Officers may be removed for cause upon a motion of two-thirds majority vote of the full members present at a regular or called meeting, provided all full members have been notified in advance by mail of the intent to do so. Notice published in the KARS Newsletter shall constitute the mail requirement.

ARTICLE IV – DUTIES OF OFFICERS

GENERAL – No salaries or other compensation shall be paid to any officer of the KARS. No expenses except normal, recurring operating expenses (e.g., electric, insurance, etc.) will be obligated by any officer or member of the KARS without prior approval of the membership. The Executive Committee may obligate funds not to exceed 100 dollars for extraordinary or emergency purposes.

SECTION I – The President shall preside at all meetings of the KARS and Executive Committee and shall conduct the same according to the rules adopted; he/she shall enforce observance of this Constitution and Bylaws, decide all questions of order, sign all official documents adopted by the KARS, and perform the customary duties of the office of the President. The President shall appoint those offices necessary to accomplish the goals of the KARS as set forth in this Constitution and Bylaws.

SECTION II – The Vice President shall act in all absences of the President and shall secure all programs for regular meetings of the KARS.

SECTION III – The Secretary shall keep a record of the proceedings of all meetings and make them available for inspection by the KARS membership, keep a roll of the membership, submit applications for membership, carry on all correspondence, and read communications at each meeting. The Secretary shall maintain a record of all KARS property including serial numbers as appropriate. He/she shall, at the expiration of his/her term, turn over to his/her successor everything in his/her possession belonging to the KARS.

Section IV – The Treasurer shall receive and receipt for all moneys paid to the KARS and keep an accurate account of all moneys received and expended. He/she shall pay regular bills and special bills when properly authorized by the KARS. At each meeting, he/she shall submit an itemized statement of receipts and disbursements. He/she shall, at the expiration of his/her term, turn over to his/her successor everything in his/her possession belonging to the KARS.

SECTION V – The Emergency Coordinator (EC) shall maintain close liaison with the ARRL EC or Section EC to further fullest possible KARS participation in nationally and locally recognized radio emergency services. The EC shall remain informed by questionnaires or other means as to the equipment, normal operating frequencies, and hours and types of operation of those interested members who possess station equipment to facilitate emergency organization. Further, the EC shall serve as liaison between the KARS and municipal, state, and national authorities on matters related to emergency communications and, in times of emergency, shall coordinate the activities of the KARS to provide the maximum communications and services possible.

ARTICLE V – MEETINGS

SECTION I – Regular meetings shall be held monthly at a time and place decided by a vote of two-thirds majority of the full members present at a regular or called meeting, provided all members have been notified in advance by mail of the intention to do so. Notice in the KARS Newsletter shall constitute written notification.

SECTION II – Special meetings and meetings of the Executive Committee shall be called at the discretion of the President or his designated representative.

SECTION III – All proceedings during meetings shall be kept as informal as possible, but where conflicts arise, shall be governed by “Robert’s Rules of Order, Revised.”

ARTICLE VI – DUES

SECTION I – The KARS, by two-thirds majority vote of full members present at a regular or called meeting, provided all full members have been notified by mail of the intent, may levy upon the general membership such dues or assessments deemed necessary for the organization within its objectives set forth in the Preamble thereof. Non-payment of such dues or assessments may be cause for expulsion from the KARS within the discretion of the membership. Notice published in the KARS Newsletter shall constitute written notice.

SECTION II – Senior citizens (age 65 and older), persons under 18 years of age, and handicapped individuals who, by reason of their infirmity, have reduced income shall be assessed membership dues at a rate 50 percent of the full member annual rate in effect.

SECTION III – The Executive Committee may nominate a person to Lifetime Membership for outstanding service to the KARS or the community, no matter where the nominee may reside. The final decision shall be made by a two-thirds majority vote of the full members present at a regular meeting.

SECTION IV – A schedule of dues shall be published in the KARS newsletter each December. Annual dues shall be payable in January, but may be pro-rated.

ARTICLE VII – MEMBER ASSISTANCE

SECTION I – The KARS, through designated committees, will provide technical assistance and advice to members concerning equipment design and operation, and assist in frequency observance, pure emissions, and uniform operating practices of the KARS member stations. The KARS shall also maintain a program to foster and guide public relations in those channels favorable to Amateur Radio work.

ARTICLE VIII – REMOVAL OF MEMBERS

SECTION I – Any member whose Federal Communications Commission-issued Amateur Radio license is suspended or revoked with cause or who is assessed a fine or other penalty by the FCC shall be automatically removed from membership in the KARS.

SECTION II – Any member who operates his/her station in violation of Part 97 of the FCC Rules and Regulations, and who does not cease and desist from the aforementioned violations, may be removed from membership in the KARS.

SECTION III – Any member who causes adverse publicity to Amateur Radio or the KARS may be removed from membership in the KARS.

SECTION IV – Any member whose annual dues are in arrears for more than 60 days shall be removed from the membership rolls, but may be reinstated upon payment of said dues.

ARTICLE IX – AMENDMENT TO CONSTITUTION AND BYLAWS

SECTION I – This Constitution and Bylaws may be amended by a two-thirds majority vote of KARS full members present at a regular or called meeting, provided all full members have been notified by mail of the intent to amend this Constitution and Bylaws at said meeting. Publication of the proposed change(s) in the KARS Newsletter shall constitute written notification.

ARTICLE X – KARS PROPERTY

SECTION I – Any item purchased with KARS funds becomes the sole property of the KARS. Any items donated to the KARS become sole property of the KARS.

ARTICLE XI – DISSOLUTION

SECTION I – Upon dissolution of the KARS, assets shall be distributed for one or more exempt purposes within the meaning of section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future tax code, or shall be distributed to the federal government, or to a state or local government, for a public purpose. Any such assets not disposed of shall be disposed of by the Court of Common Pleas of the county in which the principal office of the KARS is then located, exclusively for such purposes or to such organization or organizations, as said Court shall determine, which are organized and operated exclusively for such purposes.